Administrative Coordinator, Federal Science Libraries Network in CANADA
Priority may be given to the following designated employment equity groups: Indigenous peoples (First Nations, Inuit and Métis) and persons with disabilities.
The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities
Candidates are asked to self-declare when applying to this hiring process.
City: Within a National Research Council Office across Canada
Organizational Unit: Knowledge, Information and Technology Services
Classification: AS-2
Tenure: Term
Duration: 2 year
Language Requirements: Bilingual Imperative BBB/BBB
Work Arrangements: Due to the nature of the work and operational requirements, this position will require some physical presence at the NRC work location identified, in the form of a hybrid work arrangement (a combination of working onsite and offsite).
Your Challenge
Great Minds. One Goal. Canada’s Success.
Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada’s largest research and technology organization.
We are looking for an Adminstrative Coordinator to support the Federal Science Libraries Network. The ideal candidate will be someone who shares the National Research Council of Canada’s core values of Integrity, Excellence, Respect and Creativity.
The Federal Science Library Network is a collaborative led by the National Research Council of Canada. The Network supports the Government of Canada’s priorities in research, innovation and open science by collaborating to develop and deliver innovative and transformative infrastructure, systems, tools, resources and services for federal science-based departments and agencies. More information on the partnership can be found here.
Working as part of the Library and Information Management Services team, the Administrative Coordinator provides administrative support related to the delivery of the Federal Science Libraries Network’s programs and services.
The incumbent of this position’s main responsibilities are to:
- Plan, coordinate and organize the administrative operations for the network to ensure they are efficient and effective.
- Support and provide full secretariat services to governance committees and working groups.
- Respond to and triage requests from partners, stakeholders, and the public.
- Provide administrative support for network managed collaboration tools, platforms and systems.
You will also participate in a range of projects and contribute to the continuous improvement of processes and services for the network operations team and its partners and collaborators.
Screening Criteria
Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:
Education
Post secondary degree or diploma in a discipline related to the position from a recognized university or college.
Library and Information Technician diploma would be considered an asset.
For information on certificates and diplomas issued abroad, please see Degree equivalency
Experience
- A minimum of three (3) years providing administrative or operational support services.
- Experience in governance coordination including managing agendas, scheduling meetings, taking minutes and preparing material.
- Experience working collaboratively to deliver services within and across organizations.
- Experience using a financial management system to initiate purchases, process invoices, and track expenditures would be an asset.
Condition of Employment
Reliability Status
Language Requirements
Bilingual Imperative BBB/BBB
Information on language requirements and self-assessment tests
Assessment Criteria
Candidates will be assessed on the basis of the following criteria:
Technical Competencies
- Knowledge of administrative, operational and government policies, workflows, processes, best practices and procedures.
- Knowledge of Microsoft Office Suite products, specifically Word, Excel, PowerPoint and Outlook.
- Ability to coordinate complex activities, requiring the management of multiple components with various parties and stakeholders.
- Ability to interact and communicate effectively with clients and staff within and outside the organization to address and coordinate operational issues.
- Ability to analyze information, identify gaps and issues and gather information to provide recommendations and solutions.
Behavioural Competencies
- Management services – Teamwork (Level 2)
- Management services – Client focus (Level 3)
- Management services – Communication (Level 2)
- Management services – Results orientation (Level 3)
- Management services – Initiative (Level 2)
Competency Profile(s)
For this position, the NRC will evaluate candidates using the following competency profile(s): Management Services
Compensation
From $60,143 to $70,963 per annum.
In addition, the incumbent will receive the Bilingualism Bonus of $800 per year
NRC employees enjoy a wide-range of competitive benefits including comprehensive health and dental plans, vacation, sick, and other leave entitlements, disability insurance and pension plans
The NRC Advantage
The National Research Council of Canada (NRC) is the Government of Canada’s largest research organization supporting industrial innovation, the advancement of knowledge and technology development. We collaborate with over 70 colleges, universities and hospitals annually, work with 800 companies on their projects, and provide advice or funding to over 8000 Small and Medium-sized Enterprises (SMEs) each year.
We bring together the brightest minds to deliver tangible impacts on the lives of Canadians and people around the world. And now, we want to partner with you. Let your expertise and inspirations make an impact by joining the NRC.
At the NRC Employee wellness matters. We offer flexible work schedules as well as part-time work to help employees maintain work-life balance. We are one of the few federal organizations that close our offices during the December holiday season. We offer professional learning and development opportunities such as conferences, workshops, and a suite of mentorship, award and recognition programs.
Diversity enables creativity and innovation. Fostering a diverse, inclusive, welcoming and supportive workplace is important to us, and contributes to a more inclusive Canadian innovation system. We welcome all qualified applicants and encourage you to complete the employment equity self-declaration questions during the job application process. Please let us know of any accommodation measures required to help you to be assessed in a fair and equitable manner. Please note that the information you provide will be treated confidentially.
Help us solve problems for Canada. Grow your career with us today!
Notes
- Relocation assistance will be determined in accordance with the NRC’s directives.
- A pre-qualified list may be established for similar positions for a one year period.
- Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
- The incumbent must adhere to safe workplace practices at all times.
- We thank all those who apply, however only those selected for further consideration will be contacted.
Please direct your questions, with the requisition number (21258) to:
E-mail: NRC.NRCHiring-EmbaucheCNRC.CNRC@nrc-cnrc.gc.ca
Telephone: 438-451-7673